Proposal Guidelines

Submit a proposal via the online submission site by Friday, May 11, 2018 at 11:59 p.m. pacific daylight time.

The conference goal is to build and further a vibrant library assessment community by bringing together interested practitioners and researchers who have responsibility or interest in the broad field of library assessment. The event provides a mix of invited speakers, contributed papers, posters, and pre-conference workshops that stimulate discussion and provide workable ideas for effective, sustainable, and practical library assessment.

Proposal Topics

Paper and poster proposals that cover any aspect of library assessment in any type of library are invited. The conference steering committee especially encourages proposals in the following areas:

  • Collaborative assessments
  • Data management and visualization
  • Digital libraries and repositories
  • Diversity, equity, and inclusion
  • Measurement and measures/indicators
  • Methods and tools
  • Organizational issues
  • Research and scholarly life cycle
  • Services, collections (including specialized collections), and programs
  • Space and facilities planning and use
  • Teaching and learning
  • Usability
  • User experience
  • User needs
  • Value and impact

Presentation Formats

Proposals are invited as papers and posters. Brief descriptions of the various formats are provided below. Proposals are required to include a title, author names and short biographies, format, and abstract (maximum 500 words) describing the paper or poster.

Papers will be included in the conference proceedings and are due by January 15, 2019.


Papers should present innovative approaches and/or research that is well underway or has been implemented/concluded. Each abstract should include: (1) purpose, (2) design, methodology, or approach, (3) findings, and (4) practical implications or value. The abstract should detail the focus of the paper and the way(s) in which it contributes to the body of knowledge in the field. Presentation time for papers will be a maximum of 12 minutes. Papers are expected to be 3,000–5,000 words for the conference proceedings.

What does a multi-paper session look like? Multi-paper sessions (90 minutes) include five paper presentations on a common theme. A chair will welcome the audience, coordinate the session, and keep time. Each paper presenter will have approximately 12 minutes to present and discuss the key points of their work. There will be time for a few questions following each presentation, and additional question and answer time will be available at the end of the session. Presenters will provide full papers or synopses in advance, either in print or electronic format, but should not attempt to read their paper.
Paper presenters often supplement their presentations with audiovisual aids illustrating their key points. A computer, LCD projector, and screen will be provided. More specific presentation information will be provided after proposals are accepted.


A poster is a formal graphic presentation of a topic displayed on poster board. This format offers an excellent opportunity for presenting specialized studies or gathering detailed feedback on work, results, and action. Posters will be exhibited and presented during a reception and attendees will vote for the top posters. Posters should not be used to advertise a product or service. Consult the 2018 Poster Guidelines for more details. Each abstract for a poster should include: (1) purpose, (2) design, methodology or approach, (3) findings, and (4) practical implications or value. The language of the conference is English but bilingual French/English and Spanish/English posters will also be accepted. A PDF file of the poster will be posted on the conference website as soon as the file is available.

What does a poster exhibition look like? All posters are presented during the poster exhibition and reception and posters will be grouped by theme. Posters are presented on tri-fold standing poster boards (36 x 48 inches) throughout the room. Poster presenters stand beside their posters and discuss their work one-on-one or in small groups of attendees. Most attendees meander through the posters, stopping to review or discuss those that pique their interest. Most poster presenters supplement their posters with a handout that summarizes their work and provides contact information for further follow up.

Proposal Submission, Evaluation, Notification, Publication

To submit a proposal, please visit the proposal submission site. The primary author will be required to create a profile. One author will complete the form submission and enter co-author information. Proposal submissions are due by Friday, May 11, 2018 at 11:59 p.m. pacific daylight time.

Presenters who are not able to attend in-person due to a prohibition on using state travel funds to travel to Texas will be able to present their papers virtually.

The Library Assessment Conference Steering Committee will evaluate proposals based on:

  • Relevance to effective, sustainable, and practical library assessment
  • Significance of contribution to the body of work associated with library assessment
  • Clarity of expression
  • Status of research (For paper proposals, are the results in hand? When appropriate, please include the timeline for completion of research.)
  • Results/findings can be used to enact change

Those submitting proposals will be notified of their status in June 2018. Drafts of papers will be due by November 1 and final papers for the proceedings will be due by January 15, 2019.

Each accepted presenter will be guaranteed a conference registration place and will be expected to pay the registration fee by September 1, 2018. Additional registration information will be available in June 2018.

Papers will be published in the conference proceedings, which will be freely and openly available via the conference website the University of Washington institutional repository. Poster abstracts and PDF versions of posters will also be available on the conference website. Authors retain the copyright to their original work and are encouraged to publish their work in other established venues and professional journals.

More Information

For additional information, send email to