Poster Guidelines

A poster is a formal graphic presentation of a topic displayed on poster board. This format offers an excellent opportunity for presenting specialized studies or gathering detailed feedback on work, results, and action. Posters will be exhibited and presented during a reception and attendees will vote for the top posters. Posters should not be used to advertise a product or service. PDF files of the posters will be posted to the website.

All posters are presented during the poster exhibition and reception and posters will be grouped by theme. Posters are presented on tri-fold standing poster boards (36 x 48 inches) throughout the room. Poster presenters stand beside their posters and discuss their work one-on-one or in small groups of attendees. Most attendees meander through the posters, stopping to review or discuss those that pique their interest. Most poster presenters supplement their posters with a handout that summarizes their work and provides contact information for further follow up.

Please visit the Resources and Accessibility pages for tips on creating effective and accessible presentations.

Poster Boards

Conference posters are presented on tri-fold standing poster boards (one per table per poster presenter). Poster boards are made of corrugated cardboard and measure 36 inches high x 48 inches wide (side panels are 12 inches wide; center panel is 24 inches wide).

The conference will provide the boards. Poster presenters must provide:

  • All materials to be attached to the poster board
  • Supplies to attach your poster (double-sided tape, mounting squares, etc.)

You may choose any method for attaching your posters (please use only one side of the poster board). Some recommended products are:

If you have questions or concerns about your poster format, or would like different accommodations, please email laconf@arl.org.

Please either bring your poster with you to the conference or mail it in advance of your arrival. If you plan to mail your poster, please let us know by emailing laconf@arl.org so we can keep a lookout for it.

Ship your posters to:

University of Houston – M.D. Anderson Library
4333 University Drive
Houston, TX 77204-2000
Attn: Assessment Conference

Please be sure your name and poster # are clearly labeled on the outside of your shipping container. (Poster numbers are listed in the poster schedulePosters must arrive on or before Friday, November 30, 2018; we cannot guarantee the display of posters that arrive after this date. We encourage you to mail the poster via a trackable method.

Poster Set-Up

Poster set-up will be available in the same room where the posters will be displayed (Woodway I, 4th Floor). Posters may be set up anytime between 8:00 a.m. and 5:00 p.m. During this time, presenters will be able to attach their posters to the boards and place posters on display tables. There will be a limited emergency supply of tools available.

Access to electrical outlets will be limited. Presenters wishing to use a laptop as part of their poster display/presentation should be prepared to run laptops off of batteries.

Presenters are responsible for taking posters with them after the session on Thursday, December 6th. If you do not wish to take your poster with you, we will be happy to recycle it for you.

Posters Online

This year, conference organizers would like to post the poster files online before the conference. Please upload your electronic file to this Google folder by November 30, 2018.

Please name your file as Corresponding author last name and first few words of the title (example: Zaugg-Using Prototypes). If submitting a handout, please attach “handout” to the end of the file name (example: Zaugg-Using Prototypes-handout). If you have trouble uploading your file, please email it to laconf@arl.org.

Questions

Please direct questions to laconf@arl.org. We look forward to seeing you in Houston.